Account Payable Specialist

Job Description

• Oversee and manage the Accounts team including the general accounting tasks and filing, office communications, account enquiries and corporate communications.
• Maintain, develop, recruit and train the necessary staff to manage the businesses AR & AP functions internally, running a full set of accounts and providing all required financial reporting duties and tasks are completed in a timely and accurate manner
• Analyse costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Manage the preparation of the company’s budget
• Use of analysis tools to develop trends and projections for the firm’s finances.
• Conduct reviews and evaluations for cost-reduction opportunities
• Manage all the external accounting matters and reporting - P&L reporting to Directors, Corp-Sec reporting and filing with IRAS, ACRA and landlords as well as external auditing when required
• Liaise with Department Managers to ensure the accounts team are fulfilling the needs of the operational team, the systems are robust, accurate and being managed effectively
• Develop, improve and implement new office processes as required to ensure the financial reporting and accounting systems are being maintained and are current
• Report to the Directors when required with updates or answers to queries on information contained in the reports, provide details of transactions or financial performance from the accounting system on an ad hoc basis
• Gain an understating on the current tasks, workload and systems in use, evaluate competencies, practices and job scopes
• Assume responsibility for general accounting tasks and correspondence matters
• Maintain reporting and accounts management for all stakeholders, authorities, landlords and accountants
• Oversee operations of the Finance Department, set goals and objectives, and design a framework for these to be met
• Review current systems and procedures, design and implement change if required
• Build robust accounting procedures to align with the company’s growth objectives
• Develop & conduct regular financial performance reporting cycles to directors and key stakeholders
• Develop purchasing budgets, P&L performance and KPI reporting systems for outlets and Managers
• Build capabilities for the other business under the director’s control, or new businesses, to be managed under one central admin team
• Implement systems to move all revenue to one platform e.g. wholesale and online to Revel or implement a new wholesale and online sales management platform
• Implement systems for better inventory tracking, reporting and internal transfers
• Review banking and admin costs, research and develop systems to improve efficiency and streamline processes

Job Requirement

• At least 3 – 5 years of experience in accounting
• Degree or diploma in accounting or finance
• Have strong understanding in inventory management and costing.
• Prior experience from F&B industry is an advantage