Executive Secretary

SECRETARIAL – 70%

For Managing Director and Investment Department Personnels

- Liaise with local and overseas companies via telephone and emails in English and Japanese

- Schedule internal conference/events and appointments

- Take notes and prepare summary of meetings

- Travel Arrangements (hotel, flight, visa arrangements etc.) for MD, Investment Personnels and Overseas Guests

- Source, liaise and arrange for local and overseas accomodations

- Prepare monthly expense claims

- Attend business dinners occasionally

ADMINISTRATIVE – 30%

- Attend to calls and guests in office

- Monitor and handling office matters (newspapers, mails, printers cartridges supplies etc.)

- Other administrative matters

Requirements:

· At least 5 years of secretarial or customer service related experience

· Proficient in written and spoken Japanese to liaise with internal counterparts in Japan Head Office

· Proficient in written and spoken English to liaise with internal and external counterparts in Singapore, Australia and Canada

· Proficient in using Microsoft Word and Excel

· Proficient in scheduling using Microsoft Outlook Calendar

· Proficient in organising meetings using Microsoft Teams

· Ability to perform over time duties when necessary

We regret that only shortlisted candidates will be notified.